1. Information processing
Personal data is being collected for the use, maintenance and development of the AceFx Trading Service as well as for meeting all legal requirements for the service. AceFx Trading Ltd (“company”) is committed to complying with personal data laws related to data handling in regards to other applicable laws, valid international legislation regarding the data protection of individuals, and good data handling procedures. The company will attempt, through applicable measures, to prevent and minimize the risks of unauthorized access to the personal data, improper use of them and any possible inaccuracies. Individuals handling such data are sworn to secrecy in regards to any such information received.
2. Type of data and sources
The following user information is being stored:
– Name and address
– Telephone number(s)
– E-mail address
– Identification number
– Date of birth
– PEP information
– IP address
– Bank contacts
– Other information that is necessary to conduct customer due diligence, such as information of the customer’s transactions, financial status and on the source of funds
– Other data related to the use of service
The data is collected from clients during the registration process to the AceFx Trading Service and may be updated during the use of AceFx Trading Service. Also the documents used to verify this information are being stored in the register. In addition AceFx Trading Service collects data related to the clients’ trading history.
The company may, by their own initiative, or at the request of the client, complete, correct or delete any incomplete, inaccurate or outdated personal data. The company has the right to store the data for unlimited period of time. However, the company is obligated to store identification data for 5 (five) years from the date when the user has permanently stopped using the AceFx Trading Service. Other than identification data may be removed after 2 (two) years and specific trading history after 1 (one) year from the date when the user has permanently stopped using the AceFx
3. Disclosure of information
Data will not be disclosed for the purpose of direct advertising, distance selling or other direct marketing, market and public opinion research, or for personal matriculation. The personal data of an individual may be disclosed to a client’s superior, in accordance with their own organizational
hierarchy. In exceptional circumstances, data may be legally disclosed to a third party upon a request by authorities, to enforce the then valid Service Agreements and for the possible investigation of possible condition violations and to safeguard the integrity of the AceFx Trading Service. Further, the client acknowledges that their personal data and trading history may be disclosed in a reasonable range to a third party e.g. partner, subcontractor or translator. This may include sharing such information with person or company who provides certain services to AceFx Trading Service and/or
client, e.g. Introducing Brokers, Money Managers or any third party advisors. Sharing the information with these third parties is necessary for them to be able to conduct their business and to fulfill their responsibilities based on laws and regulations. The information may include any of the information held in company’s register, such as client name, address, trading account information and trading history.
The data is stored on computers own or leased by the company.
The data is stored on a server protected by the company’s own passwords and, therefore, only the company has access to the information contained therein. Use of the information is protected by a username and a password. The register is protected by all appropriate technical and organizational measures. The data is being stored in common databases which are protected by usernames, passwords and other technical measures. The servers which hold the databases are located in locked premises. The databases are only accessible for processing by such individuals who have been authorized by the company.
6. Inspection of data
The client has the right to inspect the information held about him/her in the register free of charge, once a year. If the client wishes to exercise the right of inspection, a signed inspection request needs to be sent to the company at the address below.
8. The controller and the individual taking care of registry matters:
Registry holder (company) contact information:
AceFx Trading Ltd.
Address: Ajaltake Rd., Ajaltake Island, Majuro Island, MH 96960, registration number 92824.